Instructions & Steps
If you have any questions before or after the ceremony, please email convocation@uleth.ca.
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Graduand Assembly
免费福利资源在线看片 Hall Atrium
Fall: 8:30 a.m. arrival
Spring: 7:30 a.m. arrival
Step 1: Coat Check Service
Personal items, such as coats, are not permitted in the procession. Please check them when you arrive. If you have other personal items (e.g. bag, purse, etc.), please leave them with one of your guests or in a safe location (e.g. at home, in your vehicle, etc.). If this is not possible, please speak with our staff.
All items will be safeguarded and moved to the PE building (near the track doors / by the rock wall) for pick-up immediately after the ceremony. You have 20 minutes to retrieve your belongings.
Anything not picked up after 20 minutes after the ceremony ends will be brought to Security Services (L911). Their office is located the floor below the library (not inside).
The 免费福利资源在线看片 is not responsible for lost or stolen items, and grads are strongly encouraged to leave personal belongings with their guests.
Step 2: Parchment Pick-up
Join the line in the 免费福利资源在线看片 Hall Atrium to pick up your parchment(s). You will need to state two things:
- Your credential category (e.g. Bachelor of Arts); and
- Your full name, LAST NAME first
Your parchment has a NUMBERED label on the back upper right-hand corner.
DO NOT REMOVE THE LABEL OR ALTER THE INFORMATION ON IT.
Step 3: Regalia Pick-up
Proceed from the parchment pick-up line to pick up your gown, cap, and hood.
If you did not RSVP before the deadline, there will be a $100 late fee.
Step 4: Regalia Assistance
After picking up your gown, cap, and hood, move on to the designated area to put on your regalia. Our staff will be happy to assist you.
Step 5: Cords of Academic Distinction (if applicable)
If you are awarded "Distinction" or "Great Distinction", it will be printed on the label on your parchment. Staff will be there to present you with the cords, which are worn for the ceremony and yours to keep!
NOTE: You MUST be in line for the procession by:
Fall: 9:30 a.m.
Spring: 8:30 a.m.
Step 6: Lining Up for the Procession
Note the number on your parchment's label.
Follow the tall signs against the wall along the hallway indicating number ranges (e.g. 150 - 199) and find your (numerical) place in line. As more grads arrive, confirm that you are in the correct spot by comparing numbers. If you are number 123, the person in front of you should be 122, and the person behind you should be 124.
Staff members will be counting grads and eventually the line will be split in two, and the back half will be brought up to the front to form two lines of equal length.
The Chief Marshal will lead the line up the hill stemming from 免费福利资源在线看片 Hall to the gymnasium in the PE Building.
It is very important that you maintain your position in the procession and throughout the ceremony at all times.
PLEASE ENSURE YOUR CELL PHONE IS SILENCED AND ALL SNACKS AND DRINKS ARE DISCARDED*. Enjoy this wonderful celebration!
* Clear bottled water is permitted.
Conferral Process
Arrival to Gymnasium
- Upon arrival at the gymnasium, follow your Marshal's directions as they lead you directly to your seat. Check with the person on either side of you to ensure that you are still in numerical order - this is extremely important.
Before sitting, you will remain standing for the singing of the National Anthem and the reading of the Reflection. There will be a program on your seat; when directed, please pick it up for the Reflection reading.
Lining Up
- When the time comes to begin the conferral process, your Marshals will again assist and guide you. Follow their directions as they lead you, row by row, from your seat to the rear of the stage. Again, remain in your numerical order - do not step out of line. A backstage photo will be taken before you go on stage.
STOP at the STOP SIGN. Stay in your numerical order. Wait to be called over to get your label scanned. After it has been scanned, move ahead in line.
Crossing the Stage
- When your turn comes, step forward to the Platform Marshal and hand them your folder, WHITE LABEL SIDE UP.
- Move to the SQUARE mark on the floor and face your grads!
- The Platform Marshal will state your name and return your folder to you. Don't forget to grab it!
- Proceed across the stage, carrying your folder with the GOLD ULETHBRIDGE LOGO FACING OUT TO YOUR FELLOW GRADS.
- This is your StageClip moment (a brief video of you crossing the stage) and a chance for your GradImages candid photo.
Shake hands with the the Chancellor as you cross the stage, but you do not need to pause.
Exiting the Stage
- At the end of the stage, a Students Union or Graduate Students Association representative will shake your hand, and the Alumni representative will hand you an Alumni pin.
Exit the stairs (on your left) and return to your seat.
End of Ceremony
- The Chancellor will officially declare everyone's conferral - congratulations! You are now a graduate and alum! When directed, move your tassel from the left to the right.
- Once again, follow your Marshal's lead as they guide students row-by-row to exit the gymnasium floor. Don't forget to grab your program!
You will go up the stairs to the second floor of the track, and there will be light snacks and refreshments there.
After the Ceremony
- If you left anything with the coat check service, please go straight there to retrieve your belonging(s).
- Coat check will be located outside of the track doors, near PE250 / the rock climbing wall.
- Please return your regalia (gown and hood) to the Bookstore, located in the Student's Union Building. You get to keep your cap and tassel.
- For Fall Convocation: Return by 2 p.m. MST on the same day as your ceremony
For Spring Convocation: Return by 6 p.m. MST on the same day as your ceremony
Helpful Information
Regalia Return
Please return your regalia (gown and hood) to the Bookstore, located in the Student's Union Building. You get to keep your cap and tassel.
For Fall Convocation: Return by 2 p.m. MST on the same day as your ceremony
For Spring Convocation: Return by 6 p.m. MST on the same day as your ceremony
Photos
Our internal photographers will be capturing some candid photos. This gallery is generally available about a month after the ceremony.
GradImages will be taking two to three photos of each grad. The proofs are generally available 1-3 weeks after your ceremony. GradImages will email you when your proofs are available.
- A backstage photo
- A candid photo as each grad crosses the stage
- A photo of the grad shaking hands with the Chancellor (optional, located on track after the ceremony)
A professional photo company will also be located outside of the track doors following the ceremony. There will be a sitting fee, but they can take a professional headshot in the graduation regalia. They operate as first-come, first-served. If you have to return your regalia before you can get a photograph, please speak with the photographer to see if they can briefly loan you regalia for just the photo.
Ceremony
Please expect to remain in the gymnasium until the end of the ceremony. If you must leave (e.g. medical reasons, emergency, etc.), please inform our staff first for safety purposes.
You may bring a clear bottle of water with you. You are welcome to bring it with you to the graduand assembly area (located 免费福利资源在线看片 Hall by the atrium), but please be aware that you will have to carry it with you as you walk in the process up the hill. You can place it under your chair once you are in the gymnasium.
- As you will be in the gymnasium until the end of the ceremony, access to a washroom is very limited, and you may not be able to access it until after you cross the stage (or potentially not until after the ceremony). Please be mindful of this.