UNews - online system

Recruitment and retention initiative will see graduate applications move online

trevor.kenney — Tue, 08 May 2012 20:20:22 +0000

Earning a master's degree presents enough challenges in itself.

Applying for graduate studies shouldn't unnecessarily complicate matters before that quest even begins.

Through the Recruitment and Retention Integrated Planning (RRIP) project, an online graduate studies application process is being developed with the aim of making that task faster and more user-friendly.

"Most of the graduate students are employed and they don't have the time to work through a cumbersome paper-driven process," says Alice Miller, the assistant registrar and team leader of the online graduate application review.

Working online, graduate students are able to get an immediate response to their efforts, such as the ability to upload essential documents.

"They know exactly where they are as they go through the process," says Miller. "That isn't possible now and that's a high source of frustration for them."

Miller says the ��Ѹ��Դ��߿�Ƭ recognized it was lagging behind other comprehensive universities in Canada by not providing an electronic graduate application process. While some universities are at differing stages in the level of service or options they provide online, "everyone is moving forward to the next level of electronic capability."

The current paper-driven application process involves massive amounts of data entry, which is not only time consuming, but makes it subject to the possibility of input errors. Looking at the experiences of other universities that have moved to an online system, Miller believes the electronic method could cut two to six weeks from the time a student applies until they receive a notice of acceptance.

That is a significant benefit for students, and in the case of international student applicants, the quicker response could prove to be a deciding factor on whether to apply or not. A current graduate student application from an international student can take upwards of three to six months to move through the system (plus an additional three months if a student visa is required). By reducing that turnaround time and streamlining the process, the U of L becomes that much more accessible.

Undergraduate students have had the benefit of an electronic application process for the past three years and Miller says the feedback from all involved has been fantastic. The biggest plus has been the ability to request transcripts electronically, vastly improving the time it takes to move applications through the system.

"As a result, we're able to make earlier offers of admission," says Miller.

The need to introduce technology into the graduate student application process had long been a priority for the Registrar's Office. With the launch of RRIP, that need quickly became a priority for the ��Ѹ��Դ��߿�Ƭ as the team recognized it was essential to remove barriers for its graduate students.

Miller says the increase in graduate student applications as a result of a move to an electronic application process could be substantial. When another Canadian institution went electronic, its graduate studies applications ballooned from 2,300 one year to 4,100 the next.

With 373 graduate studies applications in 2010-11, Miller says they estimate the introduction of the electronic process could result in 600 to 700 applications.
The project has now become operational through the dean of the School of Graduate Studies, Dr. Robert Wood, registrar Don Hunt, and chief information officer Clark Ferguson.

This story appears in the May issue of the Legend. For a look at the full issue in a flipbook format, follow this link.

Building a real-time digital reliquary

trevor.kenney — Wed, 10 Mar 2010 23:00:58 +0000

Written in Old English by an anonymous poet, The Dream of the Rood is recognized as one of the oldest poems in the English language and among the most beautiful religious works. What many don't know is that much of the poem is carved in runes (ancient symbols) on a 17-ft high stone cross in a Scottish church.

The 8th century Ruthwell Cross is historically linked to two other crosses: the 11th century Brussels Cross, made of oak and thought in the Middle Ages to contain a relic of the "True Cross" from Christ's crucifixion, and the 8th century Bewcastle Cross in England, which is carved of stone. All three bear elements that are thematically related to The Dream of the Rood poem.

In the past, Anglo-Saxon historians were required to travel to Belgium and Great Britain to study these artifacts in all three dimensions. Despite the gains of modern digital photography, the crosses are difficult to capture photographically because of their condition and inconvenient locations. Additionally, even a very high-resolution image cannot capture subtle details, like the techniques used to carve the cross.

"It's not 100 per cent clear whether or not the poem was carved when the Ruthwell Cross was carved," explains U of L English professor Dr. Daniel O'Donnell. Being able to examine the crosses in all three dimensions is the only way for researchers to assess this and many other questions.

To improve access to the objects, a ��Ѹ��Դ��߿�Ƭ of Lethbridge team is co-ordinating an international effort to create a high-tech alternative. O'Donnell, a medieval literature specialist, is collaborating with U of L professors James Graham (New Media) and Dr. Wendy Osborn (Mathematics and Computing Sciences), computer programmer and U of L graduate Joel Rigby, and researchers from the ��Ѹ��Դ��߿�Ƭ of Leeds and the Università degli studi di Torino, to create an online environment that will allow researchers to view and interact with the crosses virtually, in real-time and in three dimensions.

"After examining the multitude of available new media technologies used by humanities researchers and wanting to create an innovative online system that would significantly improve the standard of interactivity, visual accuracy and authenticity-of-experience, we settled on developing a proprietary digital information retrieval system that would work in combination with a collection of next-generation video game technologies," Graham explains. "We felt that the third dimension was the next logical direction for hypermedia-based research to go, as it allows users to see and intuitively interact with virtual representations of objects they wish to know more about."

To render the crosses in 3-D, high-tech laser scanners will be used to capture every detail of the historic artifacts. The digital scan files will then be converted from the 3-D x,y,z data into a highly efficient texture files – called normal maps – that will then be applied to the surface of the 3-D cross models.

The Visionary Cross research group is also completing an innovative system that will allow researchers to interface directly with external online databases while navigating within the 3-D game environment. Students and researchers examining the relics within the virtual game environment will be able to directly access specific online database information – and even add to that database – simply by clicking on the relevant location on the 3-D virtual object.

Not surprisingly, the project will need heavy-duty technological infrastructure. That's why Osborn, who is the director of the Southern Alberta Digital Library and an expert in data management, is examining the best ways to store the data involved to make its retrieval efficient.

"We're still working on proof-of-concept, so we don't have huge amounts of data yet, but when we go online and people start to add their own data, it could be terabytes of data that come into this," she explains.

To put this in perspective: 1 terabyte is 1,000 gigabytes (GB), and your personal computer probably has about between 1-5 GB of memory. In addition to the massive volume of information, the project will also involve many different kinds of data, which also presents a tremendous challenge, Osborn says.

The Visionary Cross Project is being funded by a two-year, $23,000 grant that Graham, O'Donnell and Osborn received from the U of L Community of Research Excellence Development Opportunities (CREDO) program. The researchers have also applied to the Social Sciences and Humanities Research Council (SSHRC) for funding for the next stages of the project.

While the Visionary Cross Project may seem like a radical diversion from most humanities research, O'Donnell explains that humanities researchers have relied on computers since the middle of the 20th century for things like statistical analysis and library cataloguing. But humanities researchers haven't just been the benefactors of technology – they've also created it.

"For example, an awful lot of what allows XML to work essentially comes out of work done in humanities computing," O'Donnell says.

H1N1 Illness Registry closes

trevor.kenney — Wed, 03 Feb 2010 15:53:02 +0000

The ��Ѹ��Դ��߿�Ƭ of Lethbridge closed its H1N1 Illness Registry Wednesday, Feb. 3.

The unique online system was created to record illnesses related to H1N1 Influenza as it progressed across campus this past fall.

With very few people ill with H1N1, there is no current need for the registry, prompting its closure. Anyone who becomes ill is asked to inform their professor and obtain a doctor's note if their classes are affected by their illness.

Those seeking information about H1N1 symptoms or any other illness, should continue to visit the ��Ѹ��Դ��߿�Ƭ's Health Centre website at www.uleth.ca/ross/health_centre/illness.

The registry proved to be a valuable tool for the ��Ѹ��Դ��߿�Ƭ as it monitored the progression of the H1N1 virus across campus. It assisted students, staff and faculty in dealing with the challenges associated with the disease, and allowed those affected the opportunity to stay home and get well, thereby limiting their exposure to the rest of the ��Ѹ��Դ��߿�Ƭ population. At the height of the influenza illness cycle in late October and early November, more than 400 people per week used the registry, a figure well below the number of illnesses experienced in other high-risk population groups in the community.

UNews - online system

Recruitment and retention initiative will see graduate applications move online

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Building a real-time digital reliquary

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H1N1 Illness Registry closes

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